The following BP Media Ltd. publications and services are covered by this policy in the UK:
Please Note: For ease of reading the publications and services, by BP Media Ltd., are referred to throughout this policy by their Short Name (if applicable).
When we refer to BP Media Ltd. in this policy this includes all of the publications above. These are all registered at the address:
BP Media Ltd.
Unit 2, The Old Stable Block
Crescent Road
Faversham
Kent
ME13 7GU
FC&A and PSBJ provide media and advertising services through their digital magazines, websites, emails, social media and/or mobile device applications.
BP Media Ltd. is responsible for, and is the Data Controller of your personal information that it receives through the following services:
www.fca-magazine.com
www.psbj-magazine.com
All associated mobile applications with each publication title
A reference to ‘we’ and ‘us’ (e.g. we collect) in this Privacy Policy refers to BP Media Ltd., FC&A and PSBJ only.
If you have questions in relation to our use of your personal information you should contact the Data Privacy Office at BP Media Ltd.:
Sam Ball
Data Policy Officer
Email: sam@bpmedialtd.co.uk
Telephone: 01795 515 288
We may modify or update this privacy policy form time to time.
If we change this privacy policy, we will notify you of the changes. Where changes to this privacy policy will have fundamental impact on the nature of the processing or otherwise have a substantial impact on you, we will give you sufficient advance notice so that you have the opportunity to exercise any rights you may have under local law (e.g. to object to the processing).
These are the main ways we collect your information:
If you contact us directly via our website or via our customer telephone number to request information about our products and services
If you subscribe to our publications and services with your permission
If you buy a product or service directly from us
If you reply to our direct marketing campaigns
If with your permission, your contact details are transferred between publications
If you interact with our products and services at a trade show
If we acquired your personal data from other sources with your permission
If you give information on behalf of someone else, it is your responsibility to ensure they have been provided with this Privacy Policy before doing.
If you are under 16 years old please do not provide us with any of your information unless you have the permission of your parent or guardian to do so.
Please help us to keep your information up to date by informing us of any changes to your contact details and/or preferences. At any time you may change or review your preferences and data BP Media Ltd. holds.
The following types of personal information about you may be collected:
Contact information:
Full name
Address
Phone numbers
Email address
Employment
Interests:
Information you provide us about your interests
The type of publications and services you are interested in
Website and Communication Usage:
How you use our website and whether you open or forward our communications, including (if applicable) information collected through cookies and other tracking technologies
Sales and Services Information:
Relating to purchases and services, including complaints and claims
Credit and Anti-Fraud Information:
Which establishes your identity, such as driving licences, passports and utility bills
Information about transactions, requests for credit and non-payment of debts with us and third parties and credit ratings from credit reference agencies
Fraud, offences, suspicious transactions, politically exposed person and sanctions lists where your details are included
Use of personal information under EU data protection laws must be justified under one of a number of legal grounds and we are required to set out the grounds in respect of each use in this policy.
The main uses of your information are:
Customer Support, Sales and Marketing
To respond to enquiries, process your sale and to bring you relevant information via our marketing efforts
We use your personal data for customer care and for personalised communication of BP Media Ltd. product and service information, where necessary with your consent.
In order to ensure that you receive relevant and personalised communications, we will use your data to create an individual customer profile and we may share your personal data between BP Media Ltd. publications and services only.
To improve our products and services -
We may use any of the information that we receive for product and service quality assurance and development purposes. Before any such use is undertaken your information will be de-personalised so it cannot be directly linked back to you. In other words, you will be made anonymous during the process.
To comply with our legal obligations to law enforcement, regulators and the court service -
We may be legally required to provide your information to law enforcement agencies, regulators and courts and third party litigants in connection with proceedings or investigations anywhere in the world. Where permitted, we will direct any such request to you or notify you before responding unless to do so would prejudice the prevention or detection of a crime.
The use of your information set out above is permitted under EU data protection law on the basis of these principle legal grounds:
Where you have consented to the use, you will have been presented with a consent form in relation to any such use and may withdraw your consent at any time through the BP Media Ltd. customer services on 01795 515 288.
Or sending an email to info@bpmedialtd.co.uk
Or writing to us at:
BP Media Ltd.
Unit 2, The Old Stable Block
Crescent Road
Faversham
Kent
ME13 7GU
Where necessary to enter into or perform our contract with you
Where we need to use it to comply with our legal obligations
Where we use it to achieve a legitimate interest and our reasons for using it outweigh any prejudice to your data protection rights (our legitimate interests include promoting BP Media Ltd. business and tailoring news and offers to your profile, research and development of media and advertising related products and services, assessing your credit-worthiness, detecting fraud and criminal activities)
Where necessary for us to defend, prosecute or make a claim against you, us or a third party
There may be uses that are permitted on the basis of other grounds; where this is the case, we will use reasonable endeavours to identify the ground and communicate it to you as soon as possible, after becoming aware of the new basis.
Personal information, which we collected, may be transferred to third parties on your behalf, only with your consent.
This is only shared in a secure manner, using a consistent security protocol. When we share with other parties we ensure that they only use your personal data for the purpose it was collected and do not allow them to abuse this agreement.
The types of third parties apart from the BP Media Ltd. publications and services already stated are:
Marketing agencies who run and manage marketing campaigns on our behalf
Event companies who run and manage sponsored events on our behalf
Companies who advertise directly with BP Media Ltd. digital services, which you express interest in
We may from time to time establish links to the websites of other BP Media Ltd. companies from our digital services. Your use of those websites is subject to the terms of use and policies available on those websites.
From time to time we may also establish relationships with third parties that will enable you to access the websites or applications (such as video players) of such third parties directly from our digital services. Each third party operates its own policy regarding the processing of personal information and the use of cookies on its website(s) or through its applications and you are advised to read the third party’s privacy policy and cookies policy.
Please note that such third party websites and applications are not under our control. When you click through to these websites or access these applications you leave the area controlled by us. We do not accept responsibility or liability for any issues arising in connection with the third party’s use of your data (including your personal information).
We use a variety of security measures, including encryption and authentication tools, to protect and maintain security, integrity and availability of your information.
Although data transmission over the internet or website cannot be guaranteed to be secure, we and our business partners work hard to maintain physical, electronic and procedural safeguards to protect your information in accordance with applicable data protection requirements. Our main security measures are:
Tightly restricted personal access to your data on a ‘need to know’ basis and for the communicated purpose only
Transferred collected data only in encrypted form
Highly confidential data stored only in encrypted form – e.g. credit card information
Firewalled IT systems to prohibit unauthorised access e.g. from hackers
Permanently monitored access to IT systems to detect and stop misuse of personal data
If you have a personal password, which enables you to access certain parts of our websites or any other portal, application or service we operate, do not forget your responsibility for keeping this password confidential. We ask you not to share your username, password and contact information with anyone.
We retain your information only as long as is necessary for the purpose for which we obtain them and any other permitted linked purposes. If information is used for two purposes we will retain it until the purpose with the latest period expires; but we will stop using it for the purpose with a shorter period once that period expires.
We restrict access to your information to only those persons who need to use it for the relevant purpose.
Our retention periods are based on business needs and your information that is no longer needed is either irreversibly anonymised or destroyed securely.
Use For Marketing:
We retain your personal information for as long as necessary, but only for the relevant purpose that we collected it for. You retain the right to remove this consent at any point.
Use to Perform a Contract:
In relation to your information used to perform any contractual obligation with you we may retain that data whilst the contract remains in force plus one year to deal with any queries or claims thereafter.
You can change your preferences, request deletion or restriction of your personal data in relation to how BP Media Ltd. use your personal information in one of the following ways:
By contacting BP Media Ltd. Head Office on 01795 515 288
Or sending an email to info@bpmedialtd.co.uk
Or writing to us at:
BP Media Ltd.
Unit 2, The Old Stable Block
Crescent Road
Faversham
Kent
ME13 7GU
If you have any questions in relation to our use of your information and this privacy policy, you should first contact the BP Media Ltd. Head Office in one of the following ways:
Call us on 01795 515 288, and ask for the Data Officer
Send us an email FAO ‘MMI Data Officer’ to info@bpmedialtd.co.uk
Or writing to us at:
BP Media Ltd. Customer Services
Unit 2, The Old Stable Block
Crescent Road
Faversham
Kent
ME13 7GU
Under certain conditions you have the right to require us to:
Provide you with further detail on the use we make of your information
Provide you with a copy of your information
Update any inaccuracies in the information we hold about you
Delete any information about you that we no longer have a lawful ground to use
Remove you from any direct marketing lists when you object or withdraw your consent
Provide you with your personal information in a usable electronic format and transmit it to a third party (right to data portability)
Restrict our use of your personal information
Cease carrying out certain processing activities based on the legitimate interests ground unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights
Your exercise of these rights is subject to certain exemptions to safeguard the public interest (e.g. the prevention or detection of crime), our interests (e.g. the maintenance of legal privilege) and the rights of third parties.
If you’re dissatisfied with our use of your information or our response to any exercise of these rights you have the right to complain to your data protection authority, this in the UK is the Information Commissioner’s Office – visit www.ico.org.uk for more information.